How do I export all my data?

Full JSON export is available from settings — tasks, energy logs, captures, and account metadata in a single file.

KeptMind makes everything you have created exportable in a single click. The export is a structured JSON file containing all of your tasks, energy logs, voice capture transcripts, calendar links, and account metadata. The format is intentionally simple so you can move your data to another tool, archive it, or feed it into your own scripts.

Where to find the export

Open the KeptMind app, go to Settings → Data → Export your data. Tap the export button. The app prepares your archive (typically 1-5 seconds for normal account sizes) and offers it as a download or share-sheet target. On iOS you can save it to Files, AirDrop it, or send to email; on Android the share sheet behaves the same way.

On the web, sign in at keptmind.com, navigate to Settings, and choose Data → Export. The browser downloads the JSON directly. Both paths produce the same file format.

What the export contains

The exported JSON includes:

Tasks: every task you have ever created, with creation date, completion date, energy level, priority, scheduled time, and source (voice / text / imported)
Captures: the original voice or text input that produced each task, including transcription quality metadata
Energy logs: every daily energy check-in (good / meh / bad)
Nudges: which reminders fired, which channel (push / SMS / call), and whether they were acknowledged
Calendar links: any external calendar accounts connected (Google, Apple, Outlook) — connection metadata only, not the events themselves
Account info: email, plan, signup date, opt-in flags

What is NOT in the export

Audio files are not included. Voice recordings are deleted from our servers within 24 hours of transcription, so by the time you export there is nothing to include. The transcripts are preserved in the captures section.

Third-party calendar event content (the actual events from Google Calendar, etc.) is not exported because we never store it — we read it on-the-fly via OAuth. Your calendar provider remains the source of truth for those events.

Re-importing or migrating

KeptMind does not currently offer a one-click import from the JSON back into a new account or another tool. The format is documented and stable enough that you can write a small script to convert it for most modern task tools (Todoist, Things, Notion, etc.). If you need help with a specific migration, email hello@keptmind.com — we have helped users move to and from common tools many times.

Frequently asked questions

How often should I export?

Most users do not need to export regularly. Your data is backed up on our servers continuously, and full account deletion is the only event that removes it. If you want personal redundancy, exporting once a month is plenty. If you are about to leave the service, export immediately so you have the data before any 30-day deletion window passes.

Does export cost anything?

No. Export is free on every plan, including Free. Right of access is a GDPR right, and we treat it as such — never gated behind a paywall.

What if export fails?

Email hello@keptmind.com with your account email. Most failures we see are network timeouts on very large accounts (10,000+ tasks); we can run an offline export and email it to you within a business day.

Can I delete just part of my data?

Yes. Settings → Data → Delete includes options for: voice capture history only, all tasks, all energy logs, or full account deletion. Each is irreversible. The full export gives you a snapshot to keep before deletion if you want one.

For full deletion of your account, see the data security article which covers retention periods and the process.